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Freight and trucking: the Billing Desk

Can AI match the bills of lading to the rate confirmations?

Usually, yes. The signed paperwork comes in and the desk matches it to the rate confirmation and drafts the invoice. You send it.

Request a free review See the whole job
Billing DeskSample firm, sample job
What came in
  • EmailSigned BOL and POD, load 48213
  • AttachmentRate confirmation, load 48213.pdf
  • PhotoLumper receipt.jpg
  • TMSYour transportation management system
Nobody retyped any of it.
What the desk did 0:00
  • Read the BOL and the proof of delivery0:11
  • Matched them to the rate confirmation0:07
  • Checked pieces, weight and delivery date0:06
  • Added the lumper receipt as an accessorial0:05
  • Drafted the shipper's invoice0:19
  • Prepared the carrier's pay with the documents0:15
Staff hours: 0
What came back to you
Load 48213: ready to bill
BOL and POD match the rate confirmation
Lumper receipt added as an accessorial
Documents attached for the shipper
Waiting on billingSend
This month, sample firm
300loads billed
40office hours back
$1,234of payroll not spent
Sample brokerage: 300 loads a month at 8 minutes each of paperwork, at the BLS median admin wage loaded for benefits. Your numbers go in on the call.

One load, start to finish.

  1. Reads the BOL and the proof of delivery.

  2. Matches them to the rate confirmation.

  3. Checks pieces, weight and dates.

  4. Adds the accessorials with their receipts.

  5. Drafts the invoice and carrier pay. You send.

Where it stops.

These stay with a person, every time.

Sending the invoice and paying the carrier.
A mismatch. It flags it, never pays it.
Shippers, carriers and disputes.

You win, we win.

Our monthly fee is about a quarter of what the work costs you now, set in your own numbers at the review. You keep the rest.

The next office hire

  • Every year they stay
  • Weeks to learn your TMS
  • Out sick at month-end
$47,540a year, before benefits

The Billing Desk

  • You keep the other three quarters
  • There's a minimum; the review tells you if your work clears it
  • Not running the agreed jobs by day 90? Cancel and keep what was built
About 25%of what the work costs you now

Wage: US median for secretaries and administrative assistants, Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025.

Start with a free review.

60 to 90 minutes, in your office or on a screen share.

  1. Show us how a load gets billed.

  2. Get a proposal in your numbers.

  3. Decide. It's good for 14 days.

Proof, the honest version

The load above is a sample. Client names and hours go here when owners say yes.

Your data

  1. Yours, exportable any day.

    No fee, no notice.

  2. Your rules are a document you keep.

    Readable without us.

  3. Never used to train anything.

    Your files run your desk only.